Showcase Volunteers Needed!

We are seeking enthusiastic and dedicated parents to help with various aspects of planning and executing Showcase 2025. Your involvement will directly contribute to creating a memorable and enriching experience for our students and the community.

If you are interested in volunteering your time and talents to help make Showcase 2025 a success (see roles below), email the volunteer coordinator at volunteer@cphsmusic.org. Please indicate your areas of interest or any specific skills you would like to contribute.  Our first fall planning meeting is on August 20, 2025.  

Vice President 2 / Showcase Chair (2 positions)

• Oversee overall project management for Showcase event – organize and support committees & Leads

• Work with Mr. Jimenez to develop the calendar, schedule, theme, timeline, and communications

• Handle all logistics for event day/night – including venue & vendors

• Manage ticketing, seating, and guest check-in/check-out

Donations Committee Lead

• Lead team soliciting donations from the community

• Manage donation inventory & spreadsheet

• Collaborate with Auction Lead to create auction items (baskets, placards, etc.)

Auction Committee Lead

• Coordinate all auction activities including online and live auction

• Manage spreadsheets/software for auction

• Coordinate check-out process with Treasurer

• Oversee auction fulfillment and guest concerns

• Plan event layout and manage set-up/clean up

• Work with Donations Lead on auction item creation and input

Dessert Auction Lead

• Solicit desserts from businesses and families

• Schedule drop-off times

• Set up and clean up dessert tables

• Coordinate dessert auction – including entering into online auction

Busking Coordinators (2 positions)

• Set up and take down busking supplies

• Manage cash collection and counting

• Coordinate parent volunteers

• Secure busking sites

Raffle Coordinator

• Design and order raffle tickets

• Solicit or order raffle prizes (for Busking and Event)

• Prepare and distribute Raffle Packets

• Track funds raised with Treasurer

• Provide fundraising incentives to students & families

Decoration Leads (2 positions)

• Plan event decorations

• Gather materials and set up/take down decorations

Volunteer Support Lead

• Coordinate volunteer sign-ups

• Manage volunteers at the event

• Post schedules and facilitate volunteer shift changes

Audio/Visual Coordinator

• Coordinate group photos (with photographer)

• Ensure sound equipment is available and set up under Mr. Jimenez’s direction

• Manage video recording of the event